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Moore Square – Pop-Up Terms and Conditions

Terms and Conditions

EVENT DETAILS:

The venue: Moore Square Park

Location Address: 226 E Martin St, Raleigh, NC 27601

Date: Saturday, June 11th, 2022

Time: 12pm – 4pm
(Vendors are required to be set up for the entire duration 12-4pm. Outside of an emergency, we ask that you do not break down your table/tent until 4pm)

Load-in & Setup Begins at: 10:00am

The venue provides the following:

  1. Open and Airy to accommodate creative setup. Street Level. Easy access to public transportation, near street parking.
  2. FREE Wifi
  3. Bathrooms
  4. Food, drinks, alcohol is available for purchase in the park at Square Burger
  5. Power will be provided but may have a cost associated with it
  6. Outdoor screen for gaming or movies (Raleigh Retro Gamers will have control)
  7. Stage for entertainment
  8. Area of tables for eating
  9. Area designed specifically for kids entertainment including a free splash pad.

For parking or other information about the venue CLICK HERE

EVENT GUIDELINES:

  • Event management reserves the right to refuse the application of any company or individual
  • Event management reserves the right to amend or change these guidelines at any time
  • Your spot is not secured until you receive a welcome email after submitting your application. Once accepted to participate, Terms and Conditions are binding unless otherwise waived in writing.
  • Event management reserves the right to change setup and/or event times due to weather or any other unforeseen conditions

EVENT IS RAIN OR SHINE

  1. Absent extreme, severe weather, the event will not be cancelled
  2. The decision to cancel the event is at the sole discretion of event management
  3. It is the responsibility of the Vendor to monitor the weather and check in with event management if they are unsure of how the event may be impacted
  4. Refunds will not be issued due to event cancellation.

Application Process:

Application Deadlines:

Applications close 1 day before event date or until fully booked.

We do not require Vendors to possess licenses and permits since we’ll be operating under the Raleigh Parks and Rec guidelines.

It is the responsibility of the individual business to obtain appropriate licenses, collect sales tax and pay federal, state and local taxes and comply with all applicable rules and regulations.

Application Qualifications:

  1. On trend products or service (must be gaming or geek culture related)
  2. Positive attitude
  3. Willingness to complete vendor application
  4. Co-promotion of the event
  5. Willingness to comply with Rules, Regulations and Rental Agreement

​Submission of the vendor application does not mean the vendor has been accepted for the requested date. You will be notified of your application status within 1-3 business days of your submitted application (Monday through Friday). If there is any reason your application is rejected you will be notified. Availability is limited. Exact spaces are not guaranteed, we will work with the city to make sure space is available for all vendors but exact location is subject to availability and layout.

RULES & REGULATIONS

When you submit your Application, you acknowledge having read and reviewed these Terms and Conditions, which set forth the terms and conditions applicable to merchants at the Pop-Up Market, i.e. operating hours, permitted merchandise and onsite services. The Vendor Agreement and Terms and Conditions shall automatically become a binding legal agreement between you and Raleigh Retro Gamers Pop-Up upon your acceptance as a vendor. Do not submit an application if you do no agree to these terms and conditions. ​

SET UP:

We make the floor plan prior to the Pop-Up market based on the particular mix of merchants booked. We will do our best to accommodate any special requests, but do not guarantee a particular type of space or location at the market.

Setup: 10:30am-11:45AM (Vendors arriving after 12:00 pm may not be allowed to set up and their space may be forfeited)

  • Vendors must check in with staff prior to setting up to receive their assigned space (there will be someone on-site directing you)
  • Spaces will be assigned on a first come first serve basis
  • Vendors must bring their own setup, tables, racks, and extension cords etc.
  • For outdoor spaces, vendors should come properly prepared to withstand any weather conditions throughout the course of the Event
  • Your space must be set up and ready by event start time
  • If you arrive after event start time, you may not be allowed to setup.

You are solely responsible for your belongings. Raleigh Retro Gamers and the City of Raleigh are not responsible for stolen, lost, or damaged items. Please ensure your items are properly secured and cared for during the entire event. 

BREAKDOWN:

Please begin packing out no earlier than 4:00 pm and take all belongings with you when you leave the market.

  • Breakdown may begin 30 minutes before event end time but please do not break down tents or tables until 4:00pm
  • Vendors who leave prior to event end time may be banned from future events.
  • You must dispose of all trash or materials around your space. It should be left the same way you found it when you arrived. Failure to properly clean your area may result in being banned from future events.

PROMOTION

Our marketing includes mixed methods such as PR, advertising, social media, and more. Raleigh Retro Gamers makes a significant marketing effort in order to spread the word, invite the public and create opportunities for success at each marketplace. We create flyers, and secure partnerships with publications, other businesses, local news media etc. We also rely on the vendors and brands we partner with to promote to their fans as well- it takes a village. Vendors are asked to help with marketing efforts by sharing info about the event on social media and with their friends and family.

WHAT TO BRING

  • Tables/Racks/Shelving/Tents
  • Extension cords, surge protectors
  • Credit Card Reader (Square provides free credit card processors for small business, paypal also has free credit card readers they will send you)
  • Change
  • Snacks and water
  • Positive Vibes

Selling success:

  • Engage with your customers, even when it’s slow! Each person that passes through is a potential customer. Say Hello, start a conversation and share the story behind your collection.
  • Positive thoughts = Positive reality. Stay positive.
  • Network! Believe it or not, some businesses thrive off of pop-ups. Connect with your peers and build community!

The outcome of each brand/vendors experience is beyond our control. There are no guarantees on the amount of people attending or the amount of sales you will have. We do believe Pop Up Shops are an amazing way to receive real-time feedback about your brand, network with like-minded entrepreneurs, and make some sales.

CONTACT INFO

We’re looking forward to a great event! Thank you for partnering with us.

For questions,  email us at [email protected]